The Kent Organ School

Safeguarding Policy

The Kent Organ School provides individual and group lessons to children and adults. Tuition is provided by fully qualified and respected teachers. The Kent Organ School (“KOS”) recognises its responsibility for Safeguarding and Child Protection.  Our policy applies to all staff, including volunteers and students or anyone working on our behalf and is aimed: 

  • To protect children and young people who receive KOS’s services and includes the children of adults who use our services.
  • Raise awareness of child protection issues and to provide our staff and volunteers with the overarching principles that guide our approach to safeguarding and child protection. 
  • Staff recruitment and selection – ensuring that all staff and volunteers, (who have unsupervised access to children) have been safely recruited and appropriately checked though the DBS process
  • equipping children with the skills needed to keep them safe.
  • To establish a safe and nurturing environment where children feel safe and happy. 

We recognise that staff who work regularly with children are best placed to notice changes in behaviour and/or physical injuries. Staff and volunteers will therefore report any unusual / inappropriate behaviour to their designated staff member for child protection. Ensure that children and young people know they can approach any of the adults in our establishment if they are worried about something and that they will receive a consistent, supportive response.  

Staff connected with the Kent Organ School follow the Kent Safeguarding Children Board/Medway Safeguarding Children Board procedures in all cases of suspected abuse.

Our designated lead staff member for child protection is Francis Murton. He has been teaching in state and independent schools for over twenty years and receives specialist safeguarding training, refreshed every two years.

We also:

  • Ensure that our all staff involved keep their safeguarding training updated.
  • Ensure that all staff read this safeguarding policy and know who the designated staff member is, in case they need to pass on concerns. 
  • Keep accurate written records of concerns on children where a referral is not appropriate immediately. 
  • Ensure that all staff, (including volunteers) are recruited safely and have had the appropriate checks, (e.g. DBS).
  • Ensure that this policy is reviewed annually and is line with county procedures.
  • We work closely with all the county’s safe-guarding teams, these being Kent, Medway and include both the Diocese of Canterbury and Rochester’s teams
  • We recognise that children who have been abused, or witness violence, may find it difficult to develop a sense of self-worth. They can feel helplessness, humiliation and a sense of blame. Our organisation may provide the only stability in the lives of some children and we will endeavour to support them by:
  • Liaising with other agencies that support children, (e.g. Social Care and Health) where appropriate.
  • Promoting a positive ethos within our organisation, giving children the sense of being safe, supported and valued.  
  • All staff have a responsibility for action in cases of suspected child abuse. The following procedure should be followed if you have concerns about the safety of a child or if a disclosure is made.
If a child asks to speak to you about a problem, 

DO NOT promise confidentiality, but explain that it may be necessary to consult a senior colleague.
RECEIVE – Stop and listen to if someone wants to tell you about suspicions of abuse. Listen quietly and actively, giving your undivided attention. Allow silences when needed. Do not show shock or disbelief and take what is said seriously.
REASSURE – Stay calm and give reassurance that only those people who need to know will be told about this. Explain to the child that they have done the right thing by telling you and that what has happened is not their fault.
REACT – Establish the facts of what has happened but do not ask leading questions. Keep questioning open, e.g. ‘Is there anything else you want to say?’ or ‘Can you tell me more about that?’ Do not criticise the perpetrator. Explain to the child what you will do next, e.g. you will need to pass this information to your lead person for child protection.
RECORD – If possible, make brief notes about what the child is telling you as they are speaking. If this is not appropriate, write down what was said, as soon as the child has left. Record the date, time, place, your name and role and what was said, (rather than your interpretation of it). Use the child’s language wherever possible.
REPORT – Report the incident to the lead person for child protection as soon as possible and do not tell any other adults or children about it. Ensure that this person has your notes of what was said so that they can keep them in a safe place.

Designated Safeguarding Lead:
Francis Murton: 07969 123005 

Medway Safeguarding Children Board 

Kent Safeguarding Children Board 

Diocese of Rochester Safeguarding team 

Diocese of Canterbury Safeguarding Team 


NSPCC Helpline  0808 800 5000 

Updated October 2017 by FM